Office of Municipal Agriculturist

ORGANIZATIONAL CHART

FUNCTIONAL CHART

A. A GROWTH ORIENTED SERVICES

Frontline Service:  TECHNICAL ASSISTANCE ,COACHING,GUIDANCE AND TUTORIAL SERVICES

THE SERVICE

This involves the coaching, guiding, tutoring and technical assistance services on their agri,livestock and fishery related needs. This can be availed by individual farmers and Rural-Based Organizations(RBO’s) that includes farmers’ associations,cooperatives,Rural improvement Clubs(RICSs) and other women’s associations,4H Clubs and other youth organizations and other agri,livestock and fisheries-related groups in the municipality.

PROCESSES DOCUMENTS NEEDED

RESPONSE TIME

(Maximum time to

conclude the process)

CHARGES/

FEES

RESPONSIBLE

PERSON

CLIENT SERVICE PROVIDER
Verbally files request Accept/asses and process request Clients profile or Information sheet 5 minutes None Any staff available in the office during the request OMAG,1st Floor Municipal Hall
Wait Advise/coach client on particular technical assistance being requested Training design(for training)Resolution/ProjectProposals(for agri,livestock and/or fisheries-related projects) Depends on particular technical asssiatance being requested

-D.Rufino for all programs

-N.Soriano for RIC & processing

-R.Wadasen for  coops/P4MP/ass’ns.

-N.Tauli for livestock & fisheries

-V.Camsol for GAP,4H club & MAFC

-J.Tangec for Agri-infra projects

-J.Atting for Organic Agriculture

OMAG,1st Floor Municipal Hall
Receives requested materials,if available Prepare and provide materials being requested if available Handouts,reading materials,sample proposals/farm plan/production cost/resolutions,etc. 10 minutes Any staff available in the office during the request OMAG,1st Floor Municipal Hall
PROCESSES DOCUMENTS NEEDED

RESPONSE TIME

(Maximum time to

conclude the process)

CHARGES/

FEES

 

RESPONSIBLE

PERSON

LOCATION
CLIENT SERVICE PROVIDER
Accompanies OMAg staff to his/her farm Inspect farm & recommends compliance requirements(for OA & GAP certification applicants) 1 day None Program coordinators as indicated above On site/Feild
Follow-up /Submit documents Check,edits and/or enhance submitted documents

a.Project proposals for livelihood assistance

b.Training designs for trainings/seminars

2 days depending on documents being enhanced None Program coordinators as indicated above OMAG,1st Floor Municipal Hall
Endorse/transmit documents to the Provincial LGU,DA-CAR & other agencies as to request Endorsement/transmittal letter 10 minutes None Municipal Agriculturist OMAG,1st Floor Municipal Hall
Follow-up on agreed schedule Conducts activity/ies as per agreed schedule 5 minutes 1 day depending on activity None Program coordinators as indicated above OMAG,1st Floor Municipal Hall
                               TOTAL RESPONSE TIME:30 minutes to 4 days depending on technical assistance being requested

 

Frontline Service:CONDUCT OF FARMERS,COOPERATIVES,WOMENS ,4H CLUB TRAININGS;SEMINARS;DIALOGUES & MEETINGS

 

THE SERVICE

This service involves the provision of need-based information,knowledge and skills to clients thru meetings, dialogues,forums,seminars,training and long-season Farmers Field School (FFS).This can be availed by groups of 15 and above member of Rural-Based Organizations(RBO’s) and other interested group operating in the municipality.

PROCESSES DOCUMENTS NEEDED

RESPONSE TIME(Maximum time to

conclude the process)

CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Group representative sub,its request (verbal or written) Assess/Accepts the inquiry or request Clients profile 10 minutes none Any staff available in the office during the request OMAG,1st Floor Municipal Hall

Submit training proposal/design/

request(for funding)

-Edits/enhance training design

-Endorses training design to concerned funding agencies

Training design Endorsement Letter 2 days Program coordinators OMAG,1st Floor Municipal Hall
Follow-up/sets schedu;e of training/seminar

a.conduct the training/seminar9for LGU-initiated trainings)

b.Assist funding agencies in the conduct of approved trainings(funded by other agencies)

Training desings,attendanc sheets,pictures 1 day depends on the nature of the training) up to 16 meetings for FFS Program Coordinators assisted by available staff Onsite, Municipal social Hall or any clients selected venue
TOTAL RESPONSE TIME:  10 minutes to 16 meetings depending on the nature of training being requested

Frontline Service: PRODUCTION, PROPAGATION AND DISTRIBUTION OF QUALITY PLANTING MATERIALS

THE SERVICE

This service involves the sale of nursery-propagated quality materials that include coffee seedlings, guava seedlings, budded lemon, budded orange and other planting materials. Municipal Ordinance No.06-94 mandates coup[le applying for marriage license to plant 10 trees. Hence ,this service can be availed by marriage license applicants and by any interested individuals.

PROCESSES DOCUMENTS NEEDED

RESPONSE TIME(Maximum time to

conclude the process)

CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Verbally files inquiry or request Accept/access the request and instruct clients to fill-up[ information sheet

-Marriages license(for M.License applicants)

-Written request

5 minutes None Any staff available in the office during the request OMAG,1st Floor Municipal Hall
Wait Orients client/prepares documents -Tree planting Certification 5 minutes 50.00 Any staff available in the office during the request OMAG,1st Floor Municipal Hall
Pay required fees Release the planting materials Official receipt 5 minutes Depends on planting materials Any staff available in the office during the request OMAG,1st Floor Municipal Hall
TOTAL RESPONSE TIME:  15 minutes

Frontline Service:  RURAL IMPROVEMENT CLUB ASSISTANCE  (Issuance of ID)

THE SERVICE

This service involves the sale of Mokusaku-a Japanese term which mean WOOD VINEGAR.This mokusaku is made liquefaction of smoke via condensation,collection of liquefied smoke and subsequently ageing it for 6 months.This can be availed by any interested farmers.

 

PROCESSES DOCUMENTS NEEDED

RESPONSE TIME(Maximum time to

conclude the process)

CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Verbally files request Accept/Asses the request -Project proposal/Resolution 5 minutes None Agri-infra coordinator OMAG,1st Floor Municipal Hall
Wait Process the request
Submit Project Proposal

-Conducts site validation

-Prepares program of work, if needed

-Check project proposal and prepares endorsement
-Submit/transmit site inspection reports & endorsed proposals/resolutions to OPAg/DA-CAR

-Endorsement letter

-Site insection report

-POW

2 days depending on particular activity Agri-infra coordinator and /or Municipal Agriculturist

On field

1/F Municipal Hall Capitol/DA CAR

PROCESSES DOCUMENTS NEEDED

RESPONSE TIME (Maximum time to conclude the process)

 

CHARGES/FEES RESPONSIBLE PERSON LOCATION
             
CLIENT SERVICE PROVIDER      
Follow-up Updates clients on status of submitted proposals(Gives MOAs & other documents for signing, if project is approved)

-MOA

-CTC of concerned parties

-Usufruct

20 minutes Required notarial fee Agri-infra coordinator and/or Municipal Agriculturist OMAG,1st Floor Municipal Hall
 
Follow-up Update clients on status of submitted proposals(Gives MOAs & other  documents for signing, if project is approved

-MOA

-CTC of concerned parties

-Usufruct

20 minutes Required notarial fee Agri-infra coordinator and/or Municipal Agriculturist OMAG,1st Floor Municipal Hall
Implement project Supervise/monitor project implementation

-POW

-NTP

Pictures

30 days depending on project   Agri-infra Coordinator On feild

TOTAL RESPONSE TIME:  55 minutes up to 32 days depending on the duration of the agri-infra project

Frontline Service:  ANIMAL HEALTH CARE SERVICE

THE SERVICE

This service involves the dispensation and/or provision of livestock health service that include animal treatment,deworming,castration,vaccination,prescription etc.provided to animal raiser/livestock farmers in the municipality

 

PROCESSES DOCUMENTS NEEDED

RESPONSE TIME

(Maximum time to

conclude the process)

CHARGES/

FEES

RESPONSIBLE

PERSON

CLIENT SERVICE PROVIDER
Verbally files request -Requires/assess request -Clients & Animals profile 5 minutes None Livestock coordinator OMAG,1st Floor Municipal Hall
Wait Process request & decides if for treatment/vaccination/deworming/castration,etc.
  1. Brings animal to the office
  2. Accompanies staff to his/her farm

Prepares materials appropriate as to prescription for:treatment,vaccination,deworming,castration,etc.

a.animals brought to the office

b.home service

5 minutes

 

 

15 minutes

 

1 day depending on the distance

Fees vary depending on biologics administered Any staff available in the office during the request OMAG,1st Floor Municipal Hall On Feild
Receives vaccination certificate (for dog) Issues Certificate of Vaccination 5 minutes OMAG,1st Floor Municipal Hall

TOTAL RESPONSE TIME:  30 minutes to 1 day depending on animal health services being requested

Frontline ServiceASSISTANCE TO FISHERIES DEVELOPMENT

THE SERVICE

This service involves the assistance on requesting Tilapia,Carp, and shrimp fingerlings and Elves and their subsequent stocking to backyard fishp[ond of fishpond operators including communal bodies of water (CBWs) such as rivers,creeks,lakes,etc. found in the municipaliyty.This can be availed by farmers and community folks in th emunicipality with abundant and available water supply and potential fishery areas.

PROCESSES DOCUMENTS NEEDED RESPONSE TIME (Maximum time to conclude the process) CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER

File or submit intent/request

(verbal/written)

Assess/accept the intent or request Request Letter, if available 10 minutes None

 

 

Any staff available in the office during the request

OMAG,1st Floor Municipal Hall
Wait Process request/answers intent
Accompanies OMAg staff to proposed fishery site Inspect site & recommends compliance requirements 1 day Fishery Coordinator On field
Follow-up/Sub,it endorsed requests & withdraw fingerlings Prepares Fingerlings Request Letter to the BFAR-CAR & let it be hand carried by cients Fingerlings Request Letter 10 minutes none Fishery coordinator & municipal Agriculturist OMAG,1st Floor Municipal Hall
Assist in stocking clients fishpond/Monitors Every now and then but un announced Fishery Coordinator,BFAR CAR Staff On Field
TOTAL RESPONSE TIME:  7 minutes

Frontline Service: ASSISTANCE TO OVERSES YOUNG FARMERS EXCHANGE TRAINING

THE SERVICE

This  service involves the screening of qualified Buguias ypoung farmers for the dispatch to Kochi,Ehime,Aichi and NAGANO Prefectute of Japan under the auspices pf the Benguet Sisterhood Program.This can be availed by qualified Buguias young farmers.

PROCESSES

 

DOCUMENTS NEEDED

RESPONSE TIME CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Inquires Briefs client on program documentary and other requirements Request letter,if available 10 minutes None Any staff available in the office during the request OMAG,1st Floor Municipal Hall
Submit documents

Accept 7 files documents.

Set schedule of interview

Application letter,NSO Birthcertificate,Diploma,Bio-data 5 minutes None Any staff available in the office during the request OMAG,1st Floor Municipal Hall
Wait Notify the applicants for the screening and interview Other documents that the program requires 10 minutes None Program coordinator On Field
Attend screening and interview Conduct screening & interview.Orients passes for the provincial screening.Endorses passers Result of interview,Rating,Endorsement & Transmittal Letter 1 day None Screening Committee & Municipal Agriculturist OMAG,1st Floor Municipal Hall

TOTAL RESPONSE TIME: 25 minutes and 1 day epending on number of applicants screened

Frontline Service: ASSISTANCE TO RURAL IMPROVEMENT CLUB (RIC)

The Service

This service covers the assistance to RIC organization and processing of ID cards to members.This can be availed would-be member of RICs.

PROCESSES

 

DOCUMENTS NEEDED

RESPONSE TIME CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Verbally files request Interview client and brief her on requirements CTC,Birth Certificate and ID picture 10 minutes P15.00 RIC Coordinator OMAG,1st Floor Municipal Hall
Wait Prepare the requested document ID Card 5 minutes and depends on availability of signatories RIC Coordinator OMAG,1st Floor Municipal Hall
Gets ID Card Issue duly signed ID Card 2 mintues P50 RIC Coordinator OMAG,1st Floor Municipal Hall
TOTAL RESPONSE TIME: 12 minutes

Frontline Service: ISSUANCE OF AGRICULTURE,LIVESTOCK & FISHERIES-RELATED CERTIFICATIONS

THE SERVICE

This service covers the preparation and issuance of Tree planting certifications,Farmers certifications,Membership to rural-Based Organization(RBO) certifications,Land area cultivated certifications,Crop damage certifications,Livestock transport certification,rabies vaccination certifications and other certifications that can be availed at the office of the Municipal Agriculturist.

PROCESSES

 

DOCUMENTS NEEDED

RESPONSE TIME CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Verbally files request Interview clients and instruct them to write needed information Barangay Clearance CTC 5 minutes Any staff available in the office during the request OMAG,1st Floor Municipal Hall
Wait Prepares the requested certifications 5 miutes Any staff available in the office during the request OMAG,1st Floor Municipal Hall
Pay require fees Issue duly signed certifications Official Receipt 2 mintes P50.00 Municipal Agriculturist OMAG,1st Floor Municipal Hall
TOTAL RESPONSE TIME: 12 minutes

FUNCTIONAL CHART

A.  GROWTH ORIENTED SERVICES

 

Frontline Service:  REGISTRATION OF WORKER’S ASSOCIATION

THE SERVICE

The working youth, OFWs, PWDs, Displaced Workers and all other workers, including ambulant, intermittent workers, self-employed, rural workers and those without definite employers may file application for the registration of their association.

 

PROCESSES

DOCUMENTS

NEEDED

 

RESPONSE TIME Conclude the process) CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Get application form (DOLE Rural Workers Application Form) and the list of requirements from the PESO and fill-up the form Provide DOLE Rural Workers Application Form and list of requirements 5 minutes None

Mr. Romualdo W.  Cadap

(PESO Designate)

2nd Floor

Municipal Hall

PROCESSES   DOCUMENTS NEEDED RESPONSE TIME (Maximum time to Conclude the process) CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER          

 

Submit to the PESO the filled up application form with the documentary requirements

 

Check the completeness of the form and documentary requirements

 

– Duly accomplished and

notarized Application Form

 

– Name of the association

officers and their addresses

 

– Minutes of Organizational

Meeting/s.

 

– List of members who

participated in the

organizational meeting/s

 

– Annual financial reports if the

applicant assn. has been in

existence for one year or more.

 

– Financial report not required

because applicant assn. has been

in existence for less than one

year or has not collected any

amount.

 

20 minutes

 

None

 

Mr. Romualdo Cadap

(PESO Designate)

 

2nd Floor

Municipal Hall

 

PROCESSES

DOCUMENTS

NEEDED

 

RESPONSE TIME Conclude the process) CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER

– Constitution and by-laws

accompanied by the names and

signatures of ratifying

members.

 

– Minutes of adoption or

ratification of the constitution

and by-laws and date/s when

ratification was made

 

– Minutes of adaptation or

ratification is not required if it

is done simultaneously with the

organizational meeting and the

same is reflected in the

minutes of the organizational

meeting

TOTAL RESPONSE TIME:  25 minutes

Note:  Application with complete documentary requirements will be submitted to the DOLE-CAR, Baguio-Benguet Field Office for evaluation,

approval and issuance of certificate of registration.

FUNCTIONAL CHART

A. GROWTH ORIENTED SERVICES

Frontline Service:  ASSIST CIVIL SOCIETY ORGANIZATIONS AVAILING FOR THE ASSISTANCE OF THE DOST

The SERVICE

This provides assistance to Civil Society Organizations in the preparation of documents requirements needed in availing for the assistance of the Department of Science and Technology.

PROCESSES DOCUMENTS NEEDED RESPONSE TIME (Maximum time to conclude the process)

CHARGES

/FEES

RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Goes to the office of the DOST designate Interview clients None 5 minutes NONE Michael S. Andiso DOCT Designate SBO 2nd Floor Municipal Hall

Present duly accomplished documents

 

Checks presented documents as to completeness None 10 minutes DOST Designate SBO 2nd Floor Municipal Hall
Waits action of the DOST designate If favorable,client is advised to proceed to DOST Main Office DOST designate SBO 2nd Floor Municipal Hall
                            TOTAL RESPONSE TIME:15 minutes

FUNCTIONAL CHART

A. GROWTH ORIENTED SERVICES

Frontline Service: ISSUANCE OF REQUEST FOR GOVERNMENT VEHICLES AS PROVIDE UNDER RESOLUTION NO. 62-2016

THE SERVICE

This provides the issuance & approval of request of government vehicles & equipment owned by the LGU in the relation to the official    functions of the various departments as contained under Res.No. 62 dated August 08, 2016

PROCESSES DOCUMENTS NEEDED RESPONSE TIME(Maximum time to conclude the process)

CHARGES/

FEES

RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Goes to the GSO to secure Request for, Interview clients as to the use of vehicle if it is in accordance with SB Res.No. 62-2016 Application form 10 minues NONE

Mr.Delfin A. Vicente

GSO Designate

SBO 2nd Floor Municipal Hall
Present duly accomplished application form Receive form and check if it is properly accomplishes Application form 5 minutes   GSO Designate SBO 2nd Floor Municipal Hall
Waits duly accomplished application form If favorable ,GSO approves request   10 minutes   GSO Designate SBO 2nd Floor Municipal Hall
Bring approval application to the mayor’s office for notation of the mayor & release of vehicle/equipment          

TOTAL RESPONSE TIME:25 MINUTES/TIME is flexible depending on the availability of the vehicles

A.GROWTH ORIENTED SERVICES

Frontline Service: TECHNICAL ASSISTANCE ON ENVIRONMENT & NATURAL RESOURCES (MENRO)

THE SERVICE

This service involves consultation, coaching and technical services rendered relative to ENR and SWM. It can be availed by individuals and Civil Society Organizations (CSOs) in the municipality.

PROCESSES DOCUMENTS NEEDED RESPONSE TIME(Maximum time to conclude the process) CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Verbally files request Accept /access and process request Clients profile or information sheet 5 minutes NONE

MENRO Desinate Engr.Delfin Rufino

& OMAG Designated OMAG staff

Office of the Municipal Agriculturist (OMAg)

1st Floor Municipal Hall

Wait Advise/coach client on particular technical assistance being requested 10 minute (depending on technical assistance)
Receives requested materials ,if available Prepared and provide materials being requested if available Handouts/reading materials 10 minutes
TOTAL RESPONSE TIME:25 MINUTES/TIME is flexible depending on technical assistance being requested

Frontline Service: TRAINING SERVICES

The Service

This service as a means of cascading information, knowledge and skills on ENR conservation,preservation, improvement and management and on SWM can be availed by group of individuals applying for business license and by community people in the barangay.

PROCESSES DOCUMENTS NEEDED RESPONSE TIME(Maximum time to conclude the process)

CHARGES/

FEES

RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Submits requested for training(verbal/written)

-Accepts the request

-Sets schedule

Clients profile 10 minutes None

MENRO Desinate Engr.Delfin Rufino

& OMAG Designated OMAG staff

Office of the Municipal Agriculturist (OMAg)

1st Floor Municipal Hall

Attends training as per arranged schedule

MENRO Desinate Engr.Delfin Rufino

& OMAG Designated OMAG staff

Office of the Municipal Agriculturist (OMAg)

1st Floor Municipal Hall

TOTAL RESPONSE TIME:10 minutes to ½ day depending on nature of training to be conducted

Front line Service: ISSUANCE OF CERTIFICATIONS RELATIVE TO ENVORONMENT & NATURAL RESOURCES CONSERVATION & ON SOLID WASTE MANAGEMENT

The Service

This service covers the preparation and issuance of ENR and SWM-related certifications.

PROCESSES DOCUMENTS NEEDED RESPONSE TIME(Maximum time to conclude the process) CHARGES/ RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER FEES
Verbally files request Interview client and instruct them to write needed information Business permit ,OR 5minutes Require business permit

MENRO Desinate Engr.Delfin Rufino

 

Office of the Municipal Agriculturist (OMAg)

1st Floor Municipal Hall

Wait

Prepare the requested certification

Issue duly signed certification

 

5 minutes

 

 

2 minutes

 

MENRO Desinate Engr.Delfin Rufino

 

Office of the Municipal Agriculturist (OMAg)

1st Floor Municipal Hall

TOTAL RESPONSE TIME:10 minutes to ½ day depending on nature of training to be conducted

FUNCTIONAL CHART

Front line Service: FACILITATION OF APPLICATION FOR BUSINESS PERMITS OR AVAILMENT OF FISCAL INCENTIVE AND PROVIDING BASIC INFORMATION ABOUT BUSINESS POTENTIALS OF THE LGU’S TO INVESTORS.

The service

The service facilitates and provides procedure of filing complaints.

PROCESSES DOCUMENTS NEEDED RESPONSE TIME(Maximum time to conclude the process) CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER  
Ask for the clients feedback form from our Officer-of –the  -day or you can get it beside the suggestion box near the office entrance     2 minutes None

Bebing L. Dao-it

LEIPO Designate

1st Floor Municipal Treas. Office
Accomplish the feedback form based on the nature of your feedback   Clients Feedback Form 5 minutes None BEIPC Staff/Officer of the day 1st Floor Municipal Treas. Office
Drop the accomplished form in the suggestion box       None BEIPC Staff/Officer of the day 1st Floor Municipal Treas. Office

TOTAL RESPONSE TIME:7 minutes