Municipal Accounting Office

Organizational Chart

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Functional Chart

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A. Internal Services

Frontline Service:  PROCESSING OF CLAIMS AND VOUCHERS (Municipal Officials, employees, contractors other claimants)

THE SERVICE

        Pre-audit is undertaken by the Municipal Accountant to determine that all the supporting documents of vouchers and claims are in order and submitted.

PROCESSES

DOCUMENTS NEEDED

RESPONSE TIME

(Maximum time to conclude the process)

CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Submit document for pre-audit Records the disbursement voucher
  • Disbursement voucher

  • Approved Obligation Request

  • Approved APP/PR/PO/Contract

  • Accomplished Request for Quotations

  • Accomplished Abstract of Bids/ Quotations

  • Accomplished Acceptance and Inspection/Certificate of Completion

  • Bidding Documents

  • Statement of Account/Bill/Invoice

  • BAC Documents
10 minutes None Any permanent employee authorized in the office 1st Floor Municipal Hall
Wait for the processing and the release of pre-audited Disbursement  Voucher Verifies if allotment is obligated for the purpose

Disbursement

Voucher with complete supporting documents

1 hour None Mr. Marcelino P. Endi (Municipal Accountant) 1st Floor Municipal Hall
TOTAL RESPONSE TIME: 1 hour and 10 minutes

 

Frontline Service:  ISSUANCE OF ACCOUNTANT’S ADVICE OF LOCAL CHECKS  (All Funds)

THE SERVICE

To safeguard the use and disposition of the Municipal Government’s assets and to determine its liabilities from claims.

PROCESSES

DOCUMENTS NEEDED

RESPONSE TIME

(Maximum time to conclude the process)

CHARGES/FEES RESPONSIBLE PERSON LOCATION
CLIENT SERVICE PROVIDER
Submit Check and supporting documents Prepare Accountant’s Advice on Local Check Check/Voucher/ supporting documents 15 minutes None Any permanent employee authorized in the office 1st Floor Municipal Hall
Journal entry/recording 20 minutes None Any permanent employee authorized in the office 1st Floor Municipal Hall
Wait for the processing of the transaction For signature Advice with check/Voucher/supporting documents 5 minutes Mr. Marcelino P. Endi (Municipal Accountant) 1st Floor Municipal Hall
TOTAL RESPONSE TIME: 40 minutes